Constitution

Contents

1. Name

2. Mission Statement

3. Vision

4. Affiliation

5. Membership

6. Administration

7. Finance

8. Accounts

9. Committee Meetings

10. General Meetings

11. Dissolution

12. Insurance

13. Geographical Areas – New Clubs

14. Discipline

15. Roles and Responsibilities

16. WKU Club Membership

17. WKU Club Instructors

 


 

1.0 Name

The association’s name shall be the Welsh Karate Union there after referred within this document as the W.K.U


2.0 Mission Statement

‘The Welsh Karate Union’s aim is to promote the sound physical and mental development of its members through the study of Shotokan Karate’.


3.0 Vision

The W.K.U provides an opportunity for students to participate in Shotokan Karate, from beginner level to advanced level of competence either in a traditional style or competitive format.

To be able to compete at any level of competition appropriate to their level of skill, ability and interest. This ranges from friendly local tournaments, to regional and national championships.

The association actively supports the participation of students of all ages and gender, including diverse racial, ethnic, political and Socio-economic backgrounds to enable students to work together toward mutual tolerance and respect. The W.K.U provides a unique opportunity and encourages its students to make the most of their experience in terms of learning, fellowship and desire to achieve.


4. Affiliation

The W.K.U is affiliated to Karate Wales - Governing Body, there after referred to as KW.

 

5. Membership

All associated clubs within the WKU will abide by the constitution and rules of the WKU. It is the responsibility of the associated clubs within the WKU to understand and abide by the constitution.


6. Administration

The affairs of the WKU shall be administered by a management committee, which will consist of the chief instructor and a nominated representative from each of the clubs within the association.


7. Finance

Funds raised via membership fees, grants sponsorship etc., will be used to for the development of the WKU, to enable its students to progress with the study of Shotokan Karate. Annual WKU membership fees are periodically reviewed as assessed accordingly.


8. Accounts

The bank account for the association will be held in the name of WKU. All cheques shall require two signatories to authorise a cheque these signatories can be any two of the following:-

  • Chief Instructor
  • Senior Instructors
  • Secretary
  • Treasurer
  • Licensing Officer

An annual audit of accounts will take. Records of the accounts are kept by the Treasurer/Licensing Officer.


9. Committee Meetings

The Chief Instructor shall call a meeting to discus any issues that need to be addressed.

 

10. General Meetings

General meetings shall be held periodically, with an open invitation for association members to voice their views.

The running of the association shall be the responsibility of the management committee, who shall at all times act with the best interest and taking the views of its members into consideration before decisions are formalised.

Election of officers shall be carried out in the event of an elected member standing down or a vacancy arising for another reason, this process shall be conducted in a general meeting with a nominee and someone to second it.

 

11. Dissolution

If a resolution calling for the dissolution of the WKU at any time is felt, the a general meeting shall be convened to discuss the issue. If at this meeting a majority vote of at least two thirds if the attending members is agreed and passed, then the WKU shall be dissolved.

At this time all funds held in the WKU accounts shall be either -

  • Shared on a membership basis between the associated clubs
  • The formation of a new association.
  • Funds frozen and the amount to be transferred to an elected charity.


12. Insurance

The WKU shall effect and maintain insurance for all it’s members, this should include both Instructor and student liability protection. Whilst it is recognised that new students require a settling period to determine if they are suited to karate, students must obtain a license within three weeks of the commencement of training to ensure the student is insured.


13. Geographical Areas – New Clubs

In the event of a member expressing interest to establish a new club with Wales, that member must communicate their intention to the WKU Chief Instructor and management committee for discussion. The result of this discussion will be final.

 

14. Discipline

It is the responsibility of the individual club instructor to deal with disciplinary matters as they arise. If necessary the matter could be brought to the attention of the Chief Instructor.

The Chief Instructor will determine the appropriate action to be taken.


15. Roles and Responsibilities

  • Chief Instructor

As association head provide a high standard of support, development, and leadership for all club instructors and members

Wherever possible ensure that all aims and objectives are met

  • Grading Examiner

Chair association meetings as required

Provide continual support and development to club instructors and members as required

Any other responsibilities that may arise

  • Secretary
  • Licensing Officer

Maintains a record of club membership applications

Process membership information to Karate Wales for Affiliation and Insurance purposes

Process the renewal of Club Instructors insurance

  • Treasurer

Maintains the financial accounts of the WKU and provide a balance of accounts as required

Provides administration support to the Chief Instructor

Notification of existing and expired membership

  • Health & Safety Advisor

Maintain policies and procedures, review and amend periodically

Provide support to Chief Instructor and Secretary as required

Provide support by guidance and training as needed.

Ensure that Risk Assessments are maintained.

Provide support regarding Child and Data Protection.


16. WKU Club Membership

It is the responsibility of every individual member including club instructors to have a valid licence to take part in any WKU associated activity. It is also the responsibility of the individual member to maintain their license and renew annually.

The WKU, association clubs or instructors cannot be held accountable for those individuals that fail to comply.

 

17. WKU Club Instructors

It is the responsibility of the club instructors to ensure their ‘Instructors Insurance’ is valid and maintained on an annual basis. The WKU will not be held accountable for failure to comply.

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